HP OfficeJet Series 500 README.TXT File 3/13/1997 Thank you for purchasing an HP OfficeJet Series 500. Most of your questions can be answered by looking in the HP OfficeJet Series 500 User's Guide or from the HP OfficeJet Manager On-Line Help system. This README.TXT file contains information that was too late to be included in the User's manual, or that is considered too technical for the User's manual. Other sources of technical information and documents may be obtained from the following sources: Hewlett-Packard Faxback service (HP First Documents): * US (800) 333-1917 * Australia (61-3) 272-2627 * France 05-905900 * Germany 0130-810061 * Netherlands 06-0222420 * United Kingdom 0800-960721 * Anywhere in Europe +(31) 20 681 5792 * Anywhere in World +1 (208) 344-4809 Note: When calling, replace the + with your international telephone access code: Hewlett-Packard WW Web Site - (HP First Documents and updated driver information) http://www.hp.com/go/cposupport CompuServe - (HP First Documents and updated driver information) GO HPPER Typical Information Available in HP First Documents =================================================== Tips on using HP PC fax software Tips on using specific scanning applications Most commonly asked questions Frequently encountered problems Other information as it becomes available CONTENTS ======== A. Troubleshooting Install and Uninstall Problems Installing with CD-Rom on Windows 95B Installing the bonus CD software Unable to install or uninstall Insufficient free space to install the software Installer cannot find your HP OfficeJet on the LPT port Plug-n-Play (Windows 95 only) does not detect your HP OfficeJet Installation on Windows 95B B. ECP and Bi-directional Interfaces What does bi-directional or ECP do for my HP OfficeJet Series 500? Using the IEEE-1284 parallel cable Turning on bi-directional or ECP Buying an ECP card Accessing Your Computer's Setup Information Getting into the BIOS/CMOS Getting a BIOS upgrade from your manufacturer C. Printing Application Notes Printing in a DOS Window Windows Application Notes D. Faxing topics Using Telephone Credit Cards Station ID's Cover Pages Fax Send Status Display E. Scanning and Viewing Images Scanning with OCR Scanning Application Notes F. Incompatible Print Manager error message G. Acknowledgements ***************************************************************** A. Troubleshooting Install and Uninstall Problems ================================================= Installing with CD-Rom on Windows 95B ===================================== The Windows 95B Plug-n-Play software defaults to 3.5" floppy installation. For CD-ROM installation do the following: At the driver installation location screen select the Other Locations button. Enter the drive letter for your CD-ROM. For example: D:\ Select OK then Finish. An error message will be displayed stating "Please insert disk labeled HP OfficeJet Series 500 Disk 1". Click on OK and then Enter your CD-ROM drive location again: D:\ in the Copy files from: field. Select OK and installation will proceed. Installing the bonus CD software ================================ Several bonus CD software applications are included on the HP OfficeJet Series 500 CD-ROM. You can install them from the Setup screen. You can use the applications to create professional color business documents. To learn more about these applications or to install them, click "Install bonus CD software" on the HP OfficeJet Setup screen. Note: Make sure your HP OfficeJet Series 500 CD-ROM is inserted in your CD-ROM driver. Unable to install or uninstall ========================================== If you encounter errors or problems during install or uninstall, it may be possible to get to a state in which neither installation or uninstallation is possible. To remedy this, take these steps: 1. If you have not rebooted or restarted Windows since you encountered the problem, try this first. Re-run "setup.exe" from the HP OfficeJet Series 500 CD-Rom or installation floppy disk #1 and proceed with the install or uninstall. 2. If restarting or rebooting does not work, take the following steps: Important: If, after reading the rest of this document, you are not comfortable following these directions, call HP Support for assistance. The HP Support phone numbers are located in Chapter 7 of your HP OfficeJet Series 500 User's Guide. Windows 95: a) From the Windows 95 Start menu, Run command, type "regedit.exe". b) Double click on HKEY_LOCAL_MACHINE Double click on Software Double click on Hewlett-Packard Double click on SDD Double click on OfficeJet Series 500 Single click on Install Look at the value of InstallState. To enable installation, set the "InstallState" value to "0". To enable uninstallation, set the "InstallState" value to "1". Set InstallState value by clicking on InstallState, Selecting the Edit, Modify menu item. Enter the new InstallState value and select OK. c) Restart Windows or reboot your PC. d) Re-run "setup.exe" from the HP OfficeJet Series 500 CD-Rom or installation floppy disk #1 and proceed with the install or uninstall. Windows 3.1: a) Remove the file "hpinit.bat" from your Windows directory, if it exists. b) Remove the "hpinit" entry of your win.ini (located in your Windows directory) from the "run=" line in the "[windows]" section. c) Run "regedit.exe /v" from the Program Manager "File | Run…". d) Double click on HKEY_LOCAL_MACHINE Double click on Software Double click on Hewlett-Packard Double click on SDD Double click on OfficeJet Series 500 Single click on Install Look at the value of InstallState. To enable installation, set the "InstallState" value to "0". To enable uninstallation, set the "InstallState" value to "1". Set InstallState value by clicking on InstallState, Selecting the Edit, Modify menu item. Enter the new InstallState value and select OK. e) Restart Windows or reboot your PC. f) Re-run "setup.exe" from the HP OfficeJet Series 500 CD-Rom or installation floppy disk #1 and proceed with the install or uninstall. Insufficient free space to install the software =============================================== The HP OfficeJet software requires approximately 12-15Mb of free disk space to install. 1. If you have only one hard drive, your only option is to remove other files to make enough free space for the software. 2. If you have two or more hard drives, you may install the software to an alternate location on another hard drive. Use the "Change..." button in the installation to choose an alternate installation location. However, the HP OfficeJet software requires some files be located in the Windows and Windows system directories, and the hard drive that contains the Windows installation may not have sufficient free space to enable an installation. Again, your only option is to remove other files to make enough free space for the software. Installer cannot find your HP OfficeJet on the LPT port ======================================================= Check the following: 1. Insure that your HP OfficeJet is plugged in and powered ON. 2. Insure the printer cable is properly seated into the connector at the rear of the HP OfficeJet and into the proper LPT port on your PC. 3. Make sure you are using an IEEE 1284 compliant cable (we recommend you use the cable that came with your OfficeJet). 4. Make sure that you are not running other software that uses the same LPT port as your OfficeJet (for example, a Zip drive, other printer, etc.) Plug-n-Play (Windows 95) does not detect your HP OfficeJet ========================================================== Windows 95 only detects new devices on an LPT port when it is started. If you connected your HP OfficeJet while Windows was running, do one of the following: 1. Restart Windows and use Plug-n-Play to install your HP OfficeJet software. 2. Run "setup.exe" from the distribution media to install. If you have restarted since connecting and powering on your HP OfficeJet, you may have a problem with the connection between your PC and the OfficeJet. Check the section above on "The installer cannot find your HP OfficeJet on the LPT port" for more information. ***************************************************************** B. ECP and Bi-directional Interfaces ==================================== What does bi-directional or ECP do for my HP OfficeJet ====================================================== Series 500? ========== The typical printer only receives information from the computer. This is a one-way transaction. A multi-function peripheral such as the HP OfficeJet Series 500 can also send information to the computer. To send information back to the computer requires a two-way or bi-directional interface. You must have each product on its own port (e.g., LPT1, LPT2, etc.) when using a bi-directional interface. Attach your HP OfficeJet Series 500 directly to your computer's parallel port using the cable provided in the box. Do not attach your HP OfficeJet Series 500 to the pass-through port of another parallel product such as a CD-ROM drive, tape drive, Zip(TM) drive, or external hard disk. Centronics® or Standard Parallel Port (SPP) (minimum) =========================================== The HP OfficeJet Series 500 can carry out bi-directional communication on most standard parallel ports. However, the parallel ports of some PC models do not implement all of the signals required for bi-directional communications. Data transfer rates are lowest in this configuration, particularly when the HP OfficeJet Series 500 is transferring data to the computer. This has the greatest impact on scanning and copying. Bi-directional (better) ============== The bi-directional interface configuration may slightly improve the data transfer rate on some computers. The electrical characteristics of the port in this configuration are better suited to bi-directional operation than the Centronics (SPP) configuration. Extended Capabilities Port (recommended) ========================== The Extended Capabilities Port (ECP) is a particular type of bi-directional interface established by the IEEE-1284 standard. If your computer has ECP capability, scanning will be faster than using a plain bi-directional interface. Scanning speed depends also on several other factors such as whether your computer is a Pentium or 486, the amount of RAM installed in your computer, hard disk space, etc.. An ECP port will give a greater speed improvement on a 486 computer since a Pentium is already much faster. The improvement can be 1-4 times. Using the IEEE-1284 parallel cable ================================== In order for the bi-directional interface of your HP OfficeJet Series 500 to work properly, you must use an IEEE-1284 cable. The cable that was shipped with your HP OfficeJet Series 500 is an IEEE-1284 cable. If you need to replace your cable, you must get one that has "IEEE-1284-1994 compliant" stamped on it and must not be longer than 3 meters. Important: If, after reading the rest of this document, you are not comfortable following these directions, call HP Support for assistance. The HP Support phone numbers are located in Chapter 7 of your HP OfficeJet Series 500 User's Guide. Turning on bi-directional or ECP ================================ To check the computer itself for bi-directional and/or ECP mode, you must check the system configuration, also known as BIOS, CMOS, or hardware configuration. There are instructions later in this document which may help you to check this and change the setting. You can also check your computer documentation or contact your computer manufacturer for assistance. NOTE: If there is a choice between DMA1 or DMA3, select DMA3 since it is less likely to conflict with other devices. Buying an ECP card ================== You can buy a card to install in your computer to add a parallel port. If you plan to do much scanning and your computer doesn't have ECP mode or if you need to attach more than one parallel product, we recommend that you purchase a parallel port I/O card to add an ECP port to your computer. Hewlett-Packard suggests the following cards. Suggested cards: Important: I/O is an intricate subject and some cards won't work with some computers. When you buy a card, make sure you can return it if it doesn't work with your system. ·SIIG IO-1809 [but not the IO-1818] High Speed I/O, I/O Professional (includes 2 extra serial ports) ·Promise Tech Pro Accessing Your Computer's Setup Information =========================================== To change the bi-directional or ECP setting of your parallel port, you must access your computer's setup information. Depending on the computer manufacturer, the information may be located under something called Setup, Configuration, CMOS, or BIOS. Common methods of getting into the Setup are: ·Pressing a key such as F1, F2 or Delete at a particular point in the startup process. ·Restarting your computer using a special set of keys such as Ctrl-Alt-Esc. ·Having a special startup diskette that puts you into the Setup. Once you get into the Setup program, you should be able to locate a section for your parallel port and use keys such as left/right arrow or F7/F8 to change settings. If you cannot get into your computer's configuration utility or need assistance changing your settings, contact your computer manufacturer for assistance. Getting into the BIOS/CMOS ========================== The information in this section was obtained from public web sites in October 1996. It is provided for information only. Hewlett-Packard in no way warrants or supports this information. Contact the manufacturer of your computer if you need assistance. Acer www.acer.com Aspire 1. Reboot using ctrl-alt-esc. 2. Use the arrow keys to highlight 'System Security' and press Enter. 3. Find 'On Board Communication Ports' and then use the arrow keys to highlight 'Operation Mode.' 4. Use the left/right arrow keys to set the operation mode to 'Extended Capabilities Port'. 5. Press Esc and select 'Yes' when asked to save the settings. Compaq www.compaq.com Presario 7100 1. Turn on (or reboot) your system. 2. Press <DEL> to enter the system setup program. 3. Select Advanced System Settings. 4. Select Integrated Peripherals. 5. Select LPT Extended Mode. 6. Press the Space Bar to select ECP. 7. Press F10 and select YES to Save and EXIT. Dell www.dell.com Dell's web page has instructions for each one of their computers. As a generic example, try this: 1. Turn on (or reboot) your system. 2. When prompted, press <DEL> immediately to enter the system setup program. 3. Press Alt-P to get to Screen 2. 4. Use Tab to move to Parallel Mode. 5. Use the arrow keys to set Parallel Mode to ECP. (If your computer doesn't have ECP, set the mode to PS/2 to get bi-directional functioning.) 6. Press Esc to exit the system configuration. Gateway 2000 www.au.gw2k.com To tell what kind of BIOS you have, reboot your computer and watch the screen carefully. If one of the first words you see is Phoenix, Award, or AMI (in the upper left corner of your screen) that is the type of BIOS you have. with Phoenix BIOS 1. If you are in Windows, exit to DOS. 2. Press Ctrl+ALT+Esc. If this doesn't work, follow these steps. 3. Leave the computer turned on and use the key to lock the keyboard. 4. Press the Reset button on the front of the computer. A message will display asking you to unlock the keyboard. 5. Unlock the keyboard and press F2. with AMI or Award BIOS 1. Press the Reset button on the front of the computer. Watch the screen. After the memory count is complete, a message appears about pressing Delete to enter the setup program. 2. Press Delete. After a few moments a menu appears on the screen. 3. Move the highlight bar to RUN CMOS SETUP and press Enter. If you are prompted to choose Standard or Extended setup, choose Standard. an EISA computer Press the Reset button on the front of the computer, then press Ctrl+Alt+Esc immediately when the memory count begins. EISA bus computers usually require a separate diskette or CD-ROM to permanently change the system configuation. If Ctrl+Alt+Esc doesn't work, try Ctrl+Alt+S. Hewlett-Packard www.hp.com HP Vectra 1. Reboot your computer. 2. When the bottom of the Hewlett-Packard System Hardware Test screen displays, press F2. 3. Use the arrow keys to highlight Parallel Port Mode. 4. Use F7 and F8 to switch settings. Set to Bi-directional ECP, if available Bi-directional, if necessary HP Pavillion 1. Choose Start, Shut Down, and Restart. 2. At the HP Blue screen, press F1 to enter CMOS. 3. Use the arrow keys to highlight the appropriate setting. 4. Press F10 to Save and Exit; press Enter. IBM www.ibm.com Aptiva 1. Reboot using one of these three methods a) Press ctrl-alt-del. b) From Windows 95, click Start, click Shutdown, choose Restart, click Yes c) Turn off computer, wait 30 seconds and turn back on. 2. When you see the Blue IBM screen and memory counting, press F1 to enter the configuration utility. 3. Once you're in the configuration utility, you will see many choices. a) Use the up and down arrow keys to highlight parallel port mode. b) Use the left and right arrow keys to switch choices until Extended Capabilities Port (ECP) mode is highlighted, then press Enter. Micron www.micron.com with Phoenix BIOS 1. Reboot using ctrl-alt-del or the Reset button. 2. During the POST test (memory count) press F2. Packard Bell www.packardbell.com Hardware Setup Program 1. Reboot your computer. 2. Press F1 or F2 (depends on your computer) before you hear the beep as the system boots up. Getting a BIOS upgrade from your manufacturer ============================================= If your computer has an ECP mode that is turned on and you are still having problems getting ECP recognized, your computer may need a BIOS upgrade. Check with your computer manufacturer. For example, the HP Vectra XU 5/90 may require a BIOS upgrade for its ECP mode to work properly with the HP OfficeJet Series 500. The BIOS upgrade for the HP Vectra XU 5/90 can be downloaded from HP's web site at www.hp.com. If your manufacturer does not provide a BIOS upgrade to resolve this ECP incompatibility, call HP Support for assistance. The HP Support numbers can be found in Chapter 7 of the HP OfficeJet Series 500 User's Guide. ***************************************************************** C. Printing Application Notes ============================= At the time the HP OfficeJet Series 500 printer driver was released, the following software application limitations existed: When a print job is cancelled from the Windows spooler, the HP OfficeJet Series 500 will continue to print the current page. All remaining pages will be cancelled. If you press STOP from HP OfficeJet keypad to cancel printing there will be a slight pause before printing is stopped. Printing in a DOS Window ======================== The HP OfficeJet Series 500 printer driver cannot queue DOS and Windows print jobs at the same time. A printer driver busy message will appear if you attempt to print documents from DOS and Windows together. You may also see a message: There was an error writing to LPT1: Do not print from DOS until all Windows print jobs have been completed PRINTSHOP DELUXE Printshop Deluxe cannot print to the HP OfficeJet Series 500 immediately after starting Windows. Printshop Deluxe will print successfully if any other application has printed before printing from Printshop. You must print something from another application after each reboot before printing from Printshop Deluxe. LOTUS 1-2-3 Cannot print documents from LOTUS 1-2-3 for DOS while the HP OfficeJet Series 500 software is running. You must close down all the HP OfficeJet software before printing from LOTUS 1-2-3. Close the HP OfficeJet software by right mouse clicking on the small HP OfficeJet status icon. Select Close HP OfficeJet Software from the menu. Continue to print from LOTUS 1-2-3. The HP OfficeJet software will restart when you open the HP OfficeJet manager software from the desktop. Windows Application Notes ========================== The HP OfficeJet Series 500 printer driver stops printing and displays the message: "Error writing to LPT1" when processing a line of print that extends far beyond the printable region width. If your application displays this error when trying to print, check the document width by scrolling to the right and reduce the width if possible. QUICKEN 5.0 When Quicken is installed, documents are printed in black and white by default. To produce color output, modify the report and graph printer setup by going to: File/Print/Printer Setup/ Report & Graph Printer Setup and select "Print Reports and Graphs in color". MICROSOFT EXCEL 7.0 Some fill patterns may not print correctly. AMIPRO 3.1 Envelopes feed and are kicked out without printing. The Print Envelope function does not work with the HP OfficeJet Series 500. To print on an envelope use the standard Print.. function and select Landscape orientation and the appropriate envelope size in the paper size setting. OMNIPAGE LIMITED Unable to print using the spooler. Turn the spooler off in Windows 95 by selecting Settings/Printers, select HP OfficeJet Series 500, choose Properties from the File menu, select the Details tab/Spool Settings and select Print directly to the printer. Turn the spooler off in Windows 3.1 by going to the Control Panel, selecting Printers and unchecking the box labeled: Use Print Manager WINDOWS 3.1 PAINTBRUSH (Microsoft) The page is automatically ejected without printing or garbage is printed on the page when using the S3 Trio 1.66.02 800x600 32 CLF video driver. Changing to the Windows VGA video driver will resolve this problem. Note: Write down the name of your current video driver before you change it. To change the video driver in Windows 95 go to the Control Panel, select Display\Settings tab, click on Change Display type, click on Change under the Adapter type section, select Standard display types, Standard display adapter (VGA) from the list (found at the top of the list). To change the video driver in Windows 3.1 go to Windows Setup in your Main program group. Select the Options menu and choose Change system settings. Select VGA from the Display drop down list. ***************************************************************** D. Faxing Topics ================ Using Telephone Calling Cards ============================= The HP OfficeJet series 500 fax software automatically places the recipient's fax number on the cover page. If the software finds four or more pauses after the 8th digit of the fax number, it will not include anything following the pauses on the cover page. This is an attempt to prevent calling card numbers from being included on the cover page. Be sure to use commas (,) to represent pauses. If you are using a calling card and have specified your calling card number as part of the fax number to be dialed, you should preview your fax before sending it to be sure the calling card number is not on the cover page. Station ID's ============ Almost all standard fax machines have a Station ID capability; this is not necessarily true of computer fax modems. If your OfficeJet connects to a fax machine or a computer fax modem that does not have this capability, the Station ID will not be displayed on your Fax History. Cover Pages =========== The cover page selection dialog box displays a small preview box of the selected cover page. If you select a cover page that you created, the preview box will be empty. To preview the cover page, select Preview Fax from the Send Fax dialog. The message area of the cover page does not display the text as it is actually formated on the cover page. To confirm that your entire message will fit onto the page, choose Fax Preview before sending the fax. Fax Send Status Display ======================= When faxing with a paper document and a cover page, a status box is displayed showing the image of the cover page as it is being sent. The paper document loaded in the OfficeJet document tray is not displayed in the status area. The status area only displays electronic documents being transferred from the PC to the HP OfficeJet. ***************************************************************** E. Scanning and Viewing Images ============================== The HP OfficeJet series 500 scanning software uses the TWAIN standard to scan directly into an application, allowing you to add images directly into an open document. When scanning a document in grayscale, each page will require 8 mbytes of memory. Your application may copy each page many times requiring a large amount of memory. Make sure that you are not running other programs at the same time using additional system memory. When scanning a document from the Document Assistant, grayscale scanning is limited to a single page. If you want to scan a multi-page document in grayscale, you must scan each page separately. The HP OfficeJet scanner always scans across the entire width of the scanner. If you print this image without cropping, the image will not fit within the printer's printable area. The HP OfficeJet print driver will not print to the outer edges of the paper. Space is provided for margins. For this reason, the viewer software automatically reduces your image to fit within the printable region. To eliminate this auto-reduction, you must crop (or trim) your image in the viewer software before printing. The image must be cropped about 5-8%. When saving an image in the viewer software, using Save As, you can type in a file suffix in the file name field that does not match the suffix in the "file type" field. The suffix typed as part of the file name will be used if it is valid for the internal format of the file, and its name. If no suffix is specified as part of the file name, the viewer will use the file type suffix, or if not specified the viewer defaults to type TIF. Annotation bitmaps, sticky notes and highlights will be saved in black and white or gray when saved into grayscale or black and white images. Scanning with OCR ================= Selecting Scan as Text (OCR) with a document of more than 3 pages will cause a GPF if the destination word processor is WordPro in Windows 3.1. All other destination word processors can scan larger multi-page documents. To switch OCR word processor destination, select HP OfficeJet\Settings and Maintenance\Software tab from the HP OfficeJet Manager application. Change the selected File Format for OCR results. Scanning Application Notes ========================== At the time the HP OfficeJet Series 500 software was released, the following scanning software application limitations existed: MICROSOFT WORD 6.0 Cannot open .TIF, .JPG or .GIF files saved by the HP OfficeJet series 500 viewer software. .PCX and .BMP open successfully. Word 7.0 can open all the viewer image file formats. COREL PRINTHOUSE 1.1 Stopping a scan in progress will cause Corel PrintHouse 1.1 to hang. Do not stop a scan in progress, wait for the entire document to be scanned. Grayscale scans in Corel Printhouse 1.1 fail if the scan resolution is set to 300x300 DPI or 600x600 DPI. 200x200 and 150x150 DPI scans are processed without any problems. TEXTBRIDGE PRO Grayscale scanning will cause a GPF. This application does not support grayscale. Be sure to select black and white scanning only. TextBridge 3.02 and 3.03 (Windows 3.1, or 3.11) The HP OfficeJet scans the document but the image is not displayed after the scan was completed. ADOBE PHOTOSHOP and PHOTODELUXE (Windows 3.1) Cannot scan into Adobe Windows 3.1 applications using TWAIN. Documents must be saved by the HP OfficeJet image viewer software and then opened as a file in Adobe Windows 3.1 applications. ***************************************************************** F. Incompatible Print Manager error message =========================================== If an HP LaserJet 4 printer driver is installed after the HP OfficeJet Series 500 is installed, an "Incompatible Print Manager" error message will appear. The HP OfficeJet Series 500 software must be reinstalled. ***************************************************************** G. Acknowledgements =================== Lotus(R)1-2-3(R) are U.S. registered trademarks of Lotus Development Corporation. 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